Parts and Supplies Management

 

A pain-free way to purchase, organize, and use inventory. Take full control of your storeroom so you can get the right parts, at the right time, for the right price with sMnt’s parts and inventory management features. Purchase inventory with confidence. Simplify the way you purchase spare parts without sacrificing quality or overpaying vendors. Organize and use inventory. Create a stockroom that helps your maintenance team instead of holding it back. Inventory tracking and reporting. Track inventory levels, costs, and usage to make data-driven decisions quickly. 

 
 
 

Set minimum stock quantities 

Create minimum quantities for spare parts and get an alert when your supplies fall below that threshold. Never get caught without a critical spare when time is short.

 

  

Simplify your purchasing process

Easily submit, approve, and send purchase requests, POs, RFQs, and RFPs to vendors via email. Record the status and details of all purchases in one centralized database.

 

  

Make sure inventory levels are accurate

Optimize inventory levels by performing cycle counts. Log stock levels, who completed the count, and when the count happened so you can be sure a part is there when you reach for it.

 

  

Find the right part in seconds

Scan QR codes with your mobile device to instantly find a bill of materials for work orders, as well as where to find the parts, and to check spares out of the storeroom.

 

  

Get information about parts and get it fast

Search for parts and supplies by type, make, model, cost, location, and more. Link receipts to assets and work orders to calculate how much you’re spending on inventory.

 

  

Forecast the parts you’ll need for future work

sMnt’s parts optimizer tool analyzes historical data to tell you what parts to order, how much to order, and when so you can reduce stockouts and budget tied up in the storeroom.

  
 

Share information between your CMMS and ERP

Automatically add and update inventory receipts, stock levels, new spare parts, and purchase orders in your company’s ERP from work orders and cycle counts.

 

  

Record vendor information in one place

Store vendor contracts, rate sheets, warranties, and certificates of insurance in a central database. Group vendors by trade and add notes about preferred and non-preferred vendors.

 

  

Share spare parts across facilities

View inventory at different sites and request parts from other facilities so you don’t have to pay a cringe-worthy amount of money to a vendor for rush shipping.

 

Take the guesswork out of repairs

Create a bill of materials that can be accessed on a mobile device in a few taps. Build a list of parts and attach it to an asset so technicians know exactly what’s needed to get the job done.

 

Streamline cost tracking with FIFO

Make sure the first part you purchase is the first part used in work orders with the first-in, first-out feature. Track costs accurately and say goodbye to obsolete stock.

 
 

 

Feature

Functionality

Benefit
  Parts profile
  1. Keep a record of type, make, model, cost, vendors, stock and location
  2. Associate warranties and other files to part
  1. Organize and track parts to ensure you have the right stock on hand for repairs
  2. Optimize inventory turnover and inventory accuracy
  QR codes
  1. Associate barcodes with parts or use system generated QR code
  2. Scan QR or barcodes to check out a part
  1. Quickly locate and check out parts on the mobile app with a QR code scan
  Multi-site parts management
  1. View stock across multiple sites and location
  1. View stock across all sites and avoid overnight shipping costs for critical spares by sharing parts between sites
  Parts and supplies log
  1. View history of parts consumption on work orders
  1. Calculate parts cost of work orders or total cost of ownership on assets
  Minimum stock quantity
  1. Set minimum quantities on parts
  2. Automatically trigger RFQs to send when minimum stock quantity is met 
  1. Avoid stockouts and extended downtime due to lack of critical spares
  Inventory cycle count
  1. Perform inventory cycle counts
  2. Keep track of who performed the inventory cycle count and when
  1. Ensure accurate inventory level
  Tool crib
  1. Organize tools in a central tool crib
  2. Check tools in and out of the tool crib
  1. Keep track of your tools and stop maintenance delays from misplaced tools
  BOM
  1. Associate bill of materials group to asset
  1. Proactively provide technicians with a list of parts associated with an equipment to facilitate repair to take the guesswork out of repair work
  FIFO
  1. Ensure the oldest purchased part in your inventory is consumed first
  1. Maintain accurate cost tracking by ensuring the earliest parts purchased are the first parts to be used
  Vendor & business tracking
  1. Store files such as contract documents and a certificate of insurance for vendors
  2. Designate preferred vendors and automatically send RFQs to vendors 
  1. Easily track down vendors by keeping vendor, part, and asset information in one central location
  Purchasing and RFQs
  1. Send RFQs, RFPs and POs to vendors directly from your CMMS
  2. Associate purchase orders to work orders
  3. Customize and set state controls for purchase orders based on your company’s processes
  4. Keep a record of receipt
  1. Save money with a formalized purchasing process linked directly to your maintenance system
  2. Avoid unauthorized parts spending with a purchasing approval process
  3. Understand why a work order may be delayed
  4. Report on purchase transaction
  Smart connectors
  1. Two-way integrations automatically send information from sMnt to ERPs and vice versa
  2. Send and receive purchase orders and inventory receipts
  3. Update parts information and inventory level
  1. Centralize financial records in one system of truth (ERP) and ensure cross-departmental visibility of maintenance costs
  2. Avoid double data entry for purchases and inventory updates
  Parts forecaster
  1. Machine learning tools analyze your historical CMMS data to accurately forecast the parts you’ll need for future maintenance work and provide purchasing recommendations
  2. Configure what you see on the parts forecast report, including the parts list, the reporting period, and more
  1. Make informed purchasing decisions
  2. Reduce stockouts and the amount of budget tied up in the storeroom
  3. Get insights when you need them and match the parts forecast reporting schedule to your purchasing schedule